Road Traffic Safety Management
Shows that you reduce road traffic deaths and serious injuries linked to your activities.
A complete documentation kit written to ISO 39001:2012 with Amendment 1:2024: manual, policies, procedures, SOPs, forms, registers, process maps, indicator and risk frameworks, audit and management review packs, an implementation roadmap, sector guides and commercial templates, with every clause mapped to the document that meets it, and control of speed, fatigue, drivers, vehicles, journeys, emergency response and crash investigation built into the system.
- Edition 2012
- 146 Word + 32 Excel files
- One organization
- Downloads open 7 days after payment
You need this if
- Your people drive for work, or you run a fleet.
- A client requires journey management and driver safety controls.
- You need records on speed, fatigue, vehicles and road incidents.
What you get, in numbers
Counted from the files in the pack. Every file title is listed further down.
What this toolkit is not
Worth knowing before you buy.
Not the certificate
Certification is decided by an independent certification body after it audits a system you have run for some months, with records. No toolkit can guarantee it.
Not the ISO text
The standard is copyrighted and sold by ISO and national standards bodies. Buy your own copy. The toolkit describes requirements in its own words.
Not a consultant
We do not assess your organization. You review, adapt and approve every document before you use it.
What’s inside
15 numbered folders. Open any folder to see the title of every file in it. Titles only: the files themselves are delivered after payment.
00Start Here
Six guides: read-me, how to implement with an initial review checklist, documentation structure, quick start, an ISO 39001 clause mapping guide, and a certification preparation guide.
6 files
- WordSH-001 Read Me Guide
- WordSH-002 How to Implement Guide
- WordSH-003 Documentation Structure Guide
- WordSH-004 Quick Start Guide
- WordSH-005 ISO 39001 Clause Mapping Guide
- WordSH-006 Certification Preparation Guide
01Master Index
One Excel register of every controlled document: number, title, type, owner, department, retention and clause, with review dates and overdue flags.
1 file
- ExcelREG-01 Master Document Register
02Manual
The Road Traffic Safety Management System Manual, section-numbered to match clauses 4 to 10: context including the climate decision, scope (controlled and influenced), leadership with the aim of no deaths or serious injuries, planning including RTS performance factors and action plans, support, operation including emergency response, performance evaluation including crash investigation, and improvement.
1 file
- WordRTSMS-001 Road Traffic Safety Management System Manual
03Procedures (P-001 to P-022)
Document and record control, context and scope, leadership and roles, risks and opportunities, objectives and action plans, performance factors and indicators, resources and contractors, competence and driver fitness, communication, operational control, journey and route management, speed, fatigue and driving hours, vehicle safety, maintenance and procurement, driver selection and behaviour, emergency preparedness, crash and incident investigation, compliance evaluation, internal audit, management review, corrective action and improvement. Each has a flowchart, responsibility table, controls, risk and indicator matrices.
22 files
- WordP-001 Document Control Procedure
- WordP-002 Record Control Procedure
- WordP-003 Context, Interested Parties, Requirements and Scope Procedure
- WordP-004 Leadership, Policy and Roles Procedure
- WordP-005 Road Traffic Risks and Opportunities Procedure
- WordP-006 RTS Objectives and Action Plans Procedure
- WordP-007 RTS Performance Factors and Indicators Procedure
- WordP-008 Resources and Contractors Procedure
- WordP-009 Competence, Awareness and Driver Fitness Procedure
- WordP-010 Communication Procedure
- WordP-011 Operational Planning and Control Procedure
- WordP-012 Journey and Route Management Procedure
- WordP-013 Speed, Fatigue and Driving Hours Management Procedure
- WordP-014 Vehicle Safety, Maintenance and Procurement Procedure
- WordP-015 Driver Selection, Monitoring and Behaviour Procedure
- WordP-016 Emergency Preparedness and Response Procedure
- WordP-017 Road Traffic Crash and Incident Investigation Procedure
- WordP-018 Evaluation of Compliance Procedure
- WordP-019 Internal Audit Procedure
- WordP-020 Management Review Procedure
- WordP-021 Nonconformity and Corrective Action Procedure
- WordP-022 Continual Improvement Procedure
04Policies (POL-001 to POL-013)
Road traffic safety policy, document control, record retention, risk and opportunity, driver safety, speed and driving hours, vehicle safety and maintenance, journey and route management, competence and training, contractors and procurement, emergency preparedness and post-crash response, crash and incident investigation, and audit, review and improvement.
13 files
- WordPOL-001 Road Traffic Safety Policy
- WordPOL-002 Document Control Policy
- WordPOL-003 Record Retention Policy
- WordPOL-004 Risk and Opportunity Policy
- WordPOL-005 Driver Safety Policy
- WordPOL-006 Speed and Driving Hours Policy
- WordPOL-007 Vehicle Safety and Maintenance Policy
- WordPOL-008 Journey and Route Management Policy
- WordPOL-009 Competence, Training and Awareness Policy
- WordPOL-010 Contractors, Resources and Procurement Policy
- WordPOL-011 Emergency Preparedness and Post-Crash Response Policy
- WordPOL-012 Crash and Incident Investigation Policy
- WordPOL-013 Audit, Review and Improvement Policy
05SOP Library (SOP-001 to SOP-022)
Step-by-step task instructions with flowcharts and acceptance criteria: driver fitness and licence check, journey planning, route risk assessment, driving hours and fatigue control, speed monitoring and coaching, pre-trip inspection, maintenance and defects, vehicle procurement, emergency response at a crash, drills, crash investigation, compliance evaluation, internal audit and corrective action.
22 files
- WordSOP-001 Document Issue and Withdrawal
- WordSOP-002 Records Filing and Archiving
- WordSOP-003 Context Review Workshop
- WordSOP-004 Road Traffic Risk Workshop
- WordSOP-005 Performance Factors and Indicators Setting
- WordSOP-006 Contractor Assessment
- WordSOP-007 Driver Induction and Training
- WordSOP-008 Driver Fitness and Licence Check
- WordSOP-009 Journey Planning
- WordSOP-010 Route Risk Assessment
- WordSOP-011 Driving Hours and Fatigue Control
- WordSOP-012 Speed Monitoring and Coaching
- WordSOP-013 Pre-Trip Vehicle Inspection
- WordSOP-014 Vehicle Maintenance and Defect Reporting
- WordSOP-015 Vehicle Procurement Assessment
- WordSOP-016 Driver Behaviour Review
- WordSOP-017 Emergency Response at a Crash
- WordSOP-018 Emergency Drill
- WordSOP-019 Crash Investigation
- WordSOP-020 Compliance Evaluation
- WordSOP-021 Internal Audit Conduct
- WordSOP-022 Corrective Action Tracking
06Forms (FR-001 to FR-051)
Fifty-one forms. Each comes with field descriptions, a blank form that prints on its own, and a completed example record.
51 files
- WordFR-001 Document Change Request
- WordFR-002 Document Review Record
- WordFR-003 Record Disposal Authorization
- WordFR-004 Context and Climate Review
- WordFR-005 Interested Party and Requirements Review
- WordFR-006 RTSMS Scope Statement
- WordFR-007 Roles, Responsibilities and Authorities Record
- WordFR-008 Policy Communication Record
- WordFR-009 Road Traffic Risk Assessment
- WordFR-010 RTS Objectives Plan
- WordFR-011 RTS Action Plan
- WordFR-012 RTSMS Change Record
- WordFR-013 RTS Performance Factor Record
- WordFR-014 Safety Performance Indicator Definition Sheet
- WordFR-015 RTS Performance Report
- WordFR-016 Resource Request
- WordFR-017 Contractor Assessment
- WordFR-018 Competence Assessment
- WordFR-019 Training and Awareness Record
- WordFR-020 Driver Fitness Declaration
- WordFR-021 Communication Plan
- WordFR-022 Operational Control Plan
- WordFR-023 Route Risk Assessment
- WordFR-024 Journey Plan
- WordFR-025 Driving Hours and Fatigue Record
- WordFR-026 Speed Violation Review
- WordFR-027 Vehicle Pre-Trip Inspection
- WordFR-028 Vehicle Maintenance Record
- WordFR-029 Vehicle Procurement Safety Assessment
- WordFR-030 Driver Selection Assessment
- WordFR-031 Driver Behaviour Review
- WordFR-032 In-Vehicle Monitoring Review
- WordFR-033 Emergency Plan Record
- WordFR-034 Emergency Drill Record
- WordFR-035 Crash and Incident Report
- WordFR-036 Crash Investigation Report
- WordFR-037 Near-Miss Report
- WordFR-038 Legal Requirements Compliance Evaluation
- WordFR-039 Annual Audit Programme
- WordFR-040 Audit Plan
- WordFR-041 Internal Audit Checklist
- WordFR-042 Audit Report
- WordFR-043 Auditor Competence Record
- WordFR-044 Management Review Agenda
- WordFR-045 Management Review Minutes
- WordFR-046 Management Review Action Plan
- WordFR-047 NCR Form
- WordFR-048 Corrective Action Request
- WordFR-049 Corrective Action Effectiveness Review
- WordFR-050 Improvement Suggestion Form
- WordFR-051 Improvement Project Charter
07Registers (REG-01 to REG-18)
Eighteen Excel registers with examples, drop-down lists, automatic calculations, due dates and flags: risks and opportunities, performance factors (status against target), drivers (licence and medical checks, do-not-assign flag), vehicles (inspection and safety feature score), routes, contractors (insurance alerts), training, crashes and incidents (time to report and investigate by level), driving hours (limit checks), speed and behaviour events (time to coach), maintenance and defects (used-with-defect flag), emergency drills, corrective actions, audits and objectives.
18 files
- ExcelREG-01 Document Register
- ExcelREG-02 Record Register
- ExcelREG-03 Legal and Other Requirements Register
- ExcelREG-04 Road Traffic Risk and Opportunity Register
- ExcelREG-05 RTS Performance Factors and Indicators Register
- ExcelREG-06 Driver Register
- ExcelREG-07 Vehicle Register
- ExcelREG-08 Route and Journey Risk Register
- ExcelREG-09 Contractor Register
- ExcelREG-10 Training and Competence Register
- ExcelREG-11 Crash and Incident Register
- ExcelREG-12 Driving Hours and Fatigue Register
- ExcelREG-13 Speed and Behaviour Events Register
- ExcelREG-14 Maintenance and Defects Register
- ExcelREG-15 Emergency Drill Register
- ExcelREG-16 Nonconformity and Corrective Action Register
- ExcelREG-17 Audit Register
- ExcelREG-18 Objectives and Action Plan Register
08Process Maps
Eight swimlane maps with inputs, outputs, owners and indicator links: context and performance factors, resources and contractors, drivers, journeys and routes, speed and fatigue, vehicles, emergency and crash investigation, and compliance, audit and improvement.
8 files
- WordPM-01 Context, Leadership, Planning and Performance Factors Process Map
- WordPM-02 Resources, Contractors, Competence and Communication Process Map
- WordPM-03 Driver Selection, Fitness and Behaviour Process Map
- WordPM-04 Journey and Route Management Process Map
- WordPM-05 Speed, Fatigue and Driving Hours Process Map
- WordPM-06 Vehicle Safety, Maintenance and Procurement Process Map
- WordPM-07 Emergency Preparedness and Crash Investigation Process Map
- WordPM-08 Compliance, Audit, Review and Improvement Process Map
09Indicators & Risk
81 indicators with formulas and targets in a filterable matrix, corporate and department frameworks, a balanced scorecard, a 5 x 5 risk matrix with 38 example risks, and an improvement opportunity matrix with 25 examples.
6 files
- WordKPI-01 Corporate Indicator Framework
- WordKPI-02 Department Indicator Framework
- ExcelKPI-03 Balanced Scorecard
- ExcelKPI-04 Process Indicator Matrix
- ExcelRSK-01 Risk Management Matrix
- ExcelRSK-02 Opportunity Matrix
10Audit
Annual audit programme covering every clause, depot and vehicle type, audit plan, notification, auditor competence matrix, a 34-question checklist by clause, a complete audit report and a findings tracker.
7 files
- WordAUD-01 Annual Audit Programme
- WordAUD-02 Audit Plan
- WordAUD-03 Audit Notification
- ExcelAUD-04 Auditor Competence Matrix
- ExcelAUD-05 Audit Checklist by Clause
- WordAUD-06 Audit Report
- ExcelAUD-07 Follow-up Tracker
11Management Review
Agenda, inputs checklist covering every input of clause 9.4 including crash data, completed sample minutes with the required outputs, action plan and a dashboard.
5 files
- WordMRV-01 Management Review Agenda
- WordMRV-02 Management Review Inputs Checklist
- WordMRV-03 Management Review Minutes Template
- ExcelMRV-04 Management Review Action Plan
- ExcelMRV-05 Management Review Dashboard
12Implementation
An eight-month roadmap with activities, milestones, deliverables and responsibilities, and a task tracker.
2 files
- WordIMP-01 Implementation Roadmap
- ExcelIMP-02 Implementation Tracker
13Customization
Guides with risks, controls and indicators for freight and logistics, passenger transport, taxi and car rental, construction and mining, oil, gas and utilities fleets, government fleets, school transport, delivery and courier services, emergency fleets, and corporate fleets.
10 files
- WordCUS-01 Freight and Logistics Companies Customization Guide
- WordCUS-02 Passenger Transport and Bus Operators Customization Guide
- WordCUS-03 Taxi, Ride-hailing and Car Rental Customization Guide
- WordCUS-04 Construction, Mining and Heavy Industry Customization Guide
- WordCUS-05 Oil, Gas and Utilities Field Fleets Customization Guide
- WordCUS-06 Government and Municipal Fleets Customization Guide
- WordCUS-07 School Transport Providers Customization Guide
- WordCUS-08 Delivery, Courier and Last-Mile Services Customization Guide
- WordCUS-09 Ambulance, Emergency and Security Fleets Customization Guide
- WordCUS-10 Corporate Fleets (Sales and Service Vehicles) Customization Guide
14Commercial
Gap assessment checklist, certification readiness checklist, implementation and training proposal templates, consultancy agreement template and audit preparation checklist.
6 files
- ExcelCOM-01 Gap Assessment Checklist
- ExcelCOM-02 Certification Readiness Checklist
- WordCOM-03 Implementation Proposal Template
- WordCOM-04 Training Proposal Template
- WordCOM-05 Consultancy Agreement
- ExcelCOM-06 Audit Preparation Checklist
Sample pages
Pages from the delivered files, before your company details are applied.
After you download
The order most organizations follow.
Before you buy
Is the text of ISO 39001 included?
No. The standard is copyrighted by ISO and sold by ISO and national standards bodies; Amendment 1:2024 (climate action changes) is free from ISO. Buy your own copy. The toolkit describes requirements in its own words and maps every clause to the document that meets it, so you can check each against the standard.
Which edition does the kit follow?
ISO 39001:2012 with Amendment 1:2024, which is the current edition and was reconfirmed in 2023. A revision is in an early development stage and no new edition has been published; check the status when you start. ISO 39001 was written before the common management system structure, so its clause numbering differs from standards such as ISO 9001 and ISO 45001.
Does the kit replace traffic law or guarantee fewer crashes?
No. A management system reduces crash risk it can control or influence but cannot eliminate it. The kit does not replace traffic law, vehicle regulations, licensing or insurance requirements, and it gives no legal advice. Confirm the rules of each country where you operate.
Are the examples and figures real data?
No. Names, drivers, vehicles, speed limits, driving hours, targets and cases in example records are fictional and marked as examples. Set your own from your risk assessment and the law that applies to you.
Can we edit the documents after purchase?
Yes. Files are delivered as standard, unlocked .docx and .xlsx files. Nothing is watermarked or restricted. Items such as prepared-by names and company profile facts are left for you to complete.
Will this get us certified on its own?
The toolkit gives you a complete, clause-mapped documentation baseline and tools for operating the system. Certification is decided by independent bodies after they audit a working system, including sampling of records, vehicle and depot visits and driver interviews, so you must run the system for some months first. Neither a toolkit nor a management system guarantees certification or the absence of crashes.
How long can we download the files?
For 7 days from payment. In that time you can enter your company details, correct them and regenerate, and download as often as you need. After 7 days the purchase stays in your account history, but the download closes. Save the ZIP somewhere safe.
What if we need the files again later?
Buying the same toolkit again is a new order with its own 7-day download window. Each purchase is listed separately in your account.
Licence
One purchase licenses one organization to use, edit and adapt the documents for its own management system. You may not resell, share or publish the toolkit or its templates. Each file carries a footer line with the buyer’s email and order number. Full wording is in the Terms & licence.